- Biometric time and attendance systems use fingerprint, facial, palm or iris scans to record work time.
- Illinois, Texas and Washington all have laws in place governing how the biometrics are recorded, stored and used.
- Businesses in those states need to understand the laws and make sure they have policies for how consent is gathered, how the data is stored, and how and when it is destroyed.
- Employees can refuse to provide biometric scans, but employers can terminate them for it.
- All businesses should be aware of these laws, because other states have similar pending legislation.
There was a time when using a fingerprint or facial scan in the workplace was reserved for highly sensitive jobs or top-secret government positions. Today, however, biometrics are increasingly common in all types of businesses.
Its tie-in to time and attendance systems is contributing to the increase in biometric data collection in the workplace. Many of today’s time and attendance systems offer the options of recording employee time by fingerprint, palm, iris or facial scan.
However, as these types of systems become more prominent, numerous legal issues around their use are arising. While currently only several states have laws on the books regulating how biometrics can be used in the workplace, that doesn’t mean more states won’t follow suit. With that in mind, Kevin Kelly, a partner in Locke Lord’s Labor & Employment group, said all businesses should be aware of these issues.
“Businesses need to be aware of the significant compliance requirements associated with implementing biometric time and attendance systems,” Kelly said. “An employer’s failure to have a proper compliance program in place can result in significant liability.”
Biometric time and attendance systems
Tracking employee attendance and time is a critical task for many businesses. Without accurate records, employers could be paying employees for time they haven’t worked.
Knowing the huge impact it can have on their bottom line, many employers have ditched paper timesheets or old punch timeclocks in favor of digital time and attendance solutions. These systems automate the entire time-tracking process. It keeps detailed real-time data of when employees come and go, which it automatically transfers into a payroll solution in time for payday.
Read more: https://www.businessnewsdaily.com/15104-biometric-time-attendance-system-laws.html